• The admission process commences upon receipt of an inquiry from parents, either online or in person.

• The parents are invited for a tour of the centre and information is given about the centre, childcare arrangements, etc.

• Following an initial discussion, if the parents decide on enrolment, required documents are requested.

• Admission is finalized within five days upon submission of all necessary documents, including signing the registration agreement and completing enrolment procedures and payment.

• In case any of the required documents are unavailable, parents are required to submit a signed letter stating valid reasons and when the documents are expected to be received.

• Once the Centre has completed the registration with KHDA, the parents/guardians will receive the contract for signing, hence concluding the process

• Registration Form

• One copy of the child’s and parents’ current and valid passport

• One copy of the child’s and parents’ current and valid UAE residency visa

• Copy of the child’s and parents’ current Emirates ID (front and back)

• One copy of the child’s birth certificate (in English or Arabic only)

• Four color passport photographs of the child

• Copy of child’s birth certificate

• Medical and Health Documentation:

• Immunization Record and Vaccination Card: A copy of the child’s complete immunization record and vaccination card.

• Clinic/Permissions Pack: A completed form that includes permissions for administering common medications or prescribed medications for specific conditions (e.g., Diabetes, Epilepsy). Parents must update the Centre if there are any changes to the child's health condition or medication during their enrollment.

• Medical and Consent Form: A form providing detailed medical and health information about the child, along with consent for the Centre to provide necessary care.

• Allergy Alert Form: A form specifically detailing any known allergies, including instructions for managing allergic reactions.

As part of our commitment to inclusivity and in alignment with KHDA’s directives, the Centre ensures that Children of Determination are provided with the necessary support to thrive in our educational environment. The admission process for Children of Determination requires additional documentation to facilitate personalized learning and care. The KHDA plays a crucial role in overseeing and ensuring compliance with inclusive education policies, supporting schools in providing equitable opportunities for all children. For more detailed information on these guidelines, please refer to the KHDA’s Inclusive Education Policy Framework.

Parents/ Guardians of Children of Determination must provide the following additional documents upon admission:

• A doctor's diagnosis of special needs that reflects the child's spectrum of abilities

• Any medical documents or reports that identify the child's abilities and needs

• Individualized Education Plan (IEP) or Similar Documentation: If available, an IEP or any equivalent educational plan that outlines the specific educational strategies and goals tailored to the child’s needs. If an IEP is not available, this can be developed in collaboration with the Centre after admission.

• Therapy Reports: Recent reports from any ongoing therapies (speech, occupational, physical, etc.)

• Assistive Technology Requirements: Information about any assistive devices the child uses or needs

• Behavioral Support Plan: If applicable, a plan detailing strategy for managing behavioral challenges

• Specialist Recommendations: Any specific recommendations from medical professionals or therapists for educational support

• Previous Intervention History: Documentation of any previous educational interventions or support received

• Parental Consent Forms: For sharing information with relevant staff and external specialists and for conducting additional assessments if needed

• Emergency Protocol:  Specific emergency procedures related to the child's condition, if applicable

• Dietary Requirements: Detailed information about any special dietary needs or restrictions

These documents must be updated yearly.

• Admission commences in August, with enrolment opportunities available throughout the academic year, contingent upon space availability and compliance with staff-to-children ratio regulations.

• Our Centre operates from 7:30 AM to 5:00 PM, Monday to Friday

• To ensure a smooth admission process, parents/guardians must submit a complete set of required documents. Incomplete applications will not be processed. The required documents include the following and can be submitted online via our official email address or in person.

• All documents must be completed before the child’s first day at the Centre.

We strive to make fair admission decisions, but we understand that sometimes parents may wish to appeal:

• If you wish to appeal an admission decision, please submit a written request to the Centre Director within 5 working days of receiving the decision.

• Your appeal should clearly state the reasons why you believe the decision should be reconsidered.

• The Centre Director will review your appeal and may request additional information or a meeting with you.

• A final decision will be communicated to you in writing within 10 working days of receiving your appeal.

• The decision of the Centre Director following the appeal process is final.

Graduation

• Upon graduation, a thorough final assessment of the child's progress is conducted, documenting achievements and areas of development according to the Early Years Foundation Stage (EYFS) curriculum. A comprehensive report is prepared, detailing the child's readiness for the next stage of education.

• A graduation ceremony will be organized to celebrate the child's accomplishments, providing a sense of closure and recognition for their time at the Centre.

• A Transfer Certificate (TC) can be issued upon request, which may be required for admission to primary school. Additionally, a portfolio of the child's work is provided, showcasing their learning journey during their time at the Centre.

• An exit meeting is conducted with the parents to discuss the child’s progress, provide advice on the transition to primary school, and gather feedback on their experience with the Centre.

• Our Center will update its records to indicate that the child has graduated, ensuring the KHDA system is accurately maintained.

Leaving the Centre Before Graduation:

• Parents are required to provide notice, as specified in the Parent- Centre contract, before withdrawing their child from the Centre.

• A final assessment of the child's development is completed, and a detailed report is provided to assist with the transition to a new Centre or educational setting.

• A Transfer Certificate is issued upon request, provided that all outstanding fees are settled. This certificate is necessary for transferring to another Centre or school.

• An exit meeting is scheduled to discuss the reasons for leaving, share the final report, and collect feedback that could improve the Centre 's services.

• The Centre updates its records in the KHDA system to reflect the child's departure. If the child is moving to another KHDA-registered institution, the transfer is properly noted.

• The child's records are securely archived in compliance with KHDA regulations, ensuring they are available if needed in the future.